Articles

General

Articles master data can be manually entered or imported, see the chapter Interfaces › Import / Export. In addition to the unique assignment of the article to the client, there is the option to store an article photo, which is displayed during booking processes for illustration. The article images are saved in JPG format and compressed to a width of 1000px if they are larger.

Besides the basic data of the articles, such as article descriptions and morphological data (length/depth x width x height), process-relevant aspects can also be maintained.

General information

Here you can find the previously listed attributes for the selected article. The attributes can be modified using the "pencil" icon. Changes are saved by clicking Save.

With "Two Pages Stacked," an article along with all its attributes is duplicated; only a new number and a new client need to be selected:

The changes are applied upon saving.

An article label can be printed here.

Required Fields	Description
Number	The article must be assigned a unique ID.
Designation	A unique article designation must be assigned.
Client	Select a client from those you previously added under Business Partners. To do this, you need to select the partner type "Client" in the "Add Business Partner" dialog box.
Unit of Measure	Select a unit of measure from those you previously added under Units of Measure. us den sie vorher unter Mengeneinheiten hinzugefügt haben

Optional Fields	Description
Article Image	An article image can be added.
Description	The article images are stored in jpg format and compressed to a width of 1000px.
Short Description	A detailed article description can be added.
GTIN	A brief article description can be added.
Product Category	A Global Transaction Identification Number, a globally unique 14-digit number for identifying trade items, products, or services, can be added.
ABC Classification	A product category can be added.
Crash Class	Choose from a catalog with values A-F for classifying articles into the respective categories.
Billing Group	Choose from a catalog with values "empty", 0, 1 to 11. The value 1 stands for heavy, 11 for light. The values "empty" and 0 are evaluated last, i.e., after light.
Article Billing Group (B&C)	A billing group can be selected, which was previously stored under "Article Billing Groups".
Bulk Material	An Article Billing Group (B&C) can be selected, which was previously stored under "B&C Article Billing Groups".
Hazardous Material	A yes/no value to determine whether it is bulk material or not.
Serial Number Process Control	A yes/no value for activation in the article tab "Hazardous Material".
Shelf Life	A yes/no value for activation.
Max. Storage Time After Best Before Date	The shelf life can be specified, in days.
Batch Required	Sets the maximum period between the newest and oldest best before date during co-storage within a node (e.g., block) (remaining shelf life with the possibility of additional storage at the storage location). The configuration for co-storage can be made within the target setting of the strategies under "feature purity".
Special Inventory Flag Needed	Batch requirement can be selected from the dropdown list.
Special Inventory Flag 2 Needed	Whether a special inventory flag is necessary can be selected from the dropdown list.
Unauthorized Inventory Corrections	Whether a second special inventory flag is necessary can be selected from the dropdown list.
Width	Defines whether and what inventory corrections are allowed. Selection values are increasing and decreasing the article stock.
Depth	The width of the article can be specified, in meters.
Height	The depth of the article can be specified, in meters.
Gross Weight	The height of the article can be specified, in meters.
Net Weight	The gross weight of the article can be specified, in kilograms.
Volume	The net weight of the article can be specified, in kilograms.
Diagonal	The volume of the article can be specified, in liters.
Box Factor	The diagonal of the article can be specified, in meters.
Shelf Life Pre-warning Time	For calculating the volume during picking or determining the appropriate packaging size, these are hollow bodies that can be stacked space-efficiently.
Best Before Date Required	When picking an article with a quantity > 1, the volume is not simply multiplied by the number of individual parts, but the factor is considered. For articles with a box factor at a required quantity > 1, the following formula is used to calculate the volume: [article volume] + (([total quantity]-1) x ([article volume] x [box factor])).
eKanban	Issues a warning if an article's shelf life approaches xx days.
Calculation of the Height of the Storage Unit	The obligation to specify the best before date can be selected from the dropdown list.
Customs Tariff Number (ZTN)	Yes/No selection. If selected = YES, customer order positions for the respective article will not be considered during inventory reservation. The positions are in the status "eKanban" and are ignored during the status calculation of the list header. These are accounting positions that should only be processed through manual inventory allocation via picking and/or full pallet provisioning.
Pharmacy Central Number (PZN)	Selection field, Calculation of the height of the storage unit Yes / No.
Customs Article	The Customs Tariff Number (ZTN) of the article can be specified.
Disabled	The Pharmacy Central Number (PZN) of the article can be specified.

Shelf Lives	Description
Shelf Life	Indicates the shelf life of an item in days.
Shelf Life Pre-warning Time	Issues a warning if an item approaches its shelf life in xx days.
Max. Storage Time After Best Before Date	Sets the maximum period between the newest and oldest best before date during co-storage within a node (e.g., block) (remaining shelf life with the possibility of additional storage at the storage location). The configuration for co-storage can be made within the target setting of the strategies under "feature purity."

For the following attributes:

Best Before Date Required (MHD-pflichtig)

Batch Required (Chargenpflichtig)

Special Inventory Flag Necessary (Sonderbestandskennzeichen, SBK necessary)

Special Inventory Flag 2 Necessary (Sonderbestandskennzeichen2, SBK2 necessary)

the following three inputs can be selected: Yes / No / not set; these have the following meanings:

Yes	If "Yes" is selected as the value, the chosen attribute must be recorded for the respective article.
No	If "No" is selected, there must be no entry in the mentioned attribute.
not set	When the value is "not set," the batch, SBK, and SBK2 can be assigned a value.

Additional Settings

For each accessed article, the following functions are offered:

Packing Units

The "Packing Units" menu in the article master is used for container and capacity planning. An entry can be recorded for each loading aid.

Packing units are applied at goods receipt and there for "Automatic Receipt". The capacity calculation determines suitable containers from the packing units of the article from largest to smallest. (See Goods Receipt: "Automatic Receipt" uses the EURO pallet as standard if no packing unit is available).

For the packing unit, the loading aid can be recorded and maintained with additional properties. If not described, the default values will be overwritten.

The "Pencil" button opens the editing mode for packing units. A new entry can be created via the "Plus" button.

The meaning of each entry is as follows:

Entries	Meaning
	The image of the loading aid. (It does not display the image from the loading aid menu).
	Selection of the LHM (Loading Handling Material).
Quantity	Maximum capacity of the LHM.
	Switch with On/Off values.
Barcode	The loading aid is used for customer order packaging planning. The loading aid must have the property "Suitable for Packaging=active." For packaging planning, only activated "Article Master-Packing Units-Full Storage Unit" are considered. These loading aids are accounted for first in the packaging planning from the largest to the smallest entry. The remaining quantity is calculated according to the normal packaging planning.
Stacking Factor	GTIN of the article for the packing unit. Each packing unit has a unique barcode!
Width	When storing in block storage, the stacking factor of the article is considered and the capacity of the block storage is adjusted.
Depth	In meters
Height	In meters
Article	In meters
ABC Classification	An article can be selected that describes the loading aid. An article master entry is required for this.

Through the "Save/Cancel" dialog, changes can be saved or discarded.

Alternative Items

If alternatives to the article are offered, they are listed here.

During the demand inquiry, the requested article is first checked against the available quantity. If there is a shortage, the list of "Alternative Items" is checked in a top-down order, and if available, the inventory there is reserved.

With the "Pencil" icon, one can manage already assigned alternative items:

Remove them (by pressing the "Trash" icon),
Change the already assigned item (by searching for a new item using the "Magnifying Glass"),
Or add another item ("Plus" icon).

The original article cannot be an alternative item itself.

Alternative items are selected according to their order (priority).

Priorities can be changed for more than one item by selecting the priorities or by moving the individual positions up and down.

Bill of Materials

Bill of materials allows the assignment of individual components to an article intended for production (during the manufacturing process, the required raw materials are transported to the production line in the specified quantity and booked out. In exchange, the goods to be produced are booked in the specified quantity).

In the created bill of materials, searches and filters can be applied, and displayed results can be sorted.

Using the "Add Bill of Material" button, a bill of materials can be added to the selected article. This involves recording the quantity for the chosen unit of measure and selecting the priority for the transport orders to be generated. Bills of materials can also be deactivated. The entire bill of materials for an article can also be deleted ("Trash" icon in the bill of materials header).

Subsequently, the articles necessary for production can be added by using "Add Position". This involves recording the necessary material/article and the required quantity.

Through the "Add/Cancel" dialog, the position can be added or the entry can be cancelled without saving. There is no limitation on the number of positions.

Already recorded positions are displayed.

And can be edited via the "Right Arrow" button or deleted via the "Trash" button.

Inventory Movements

Inventory movements related to the article can be viewed here, and they can be narrowed down through search and adjustable filters.

Goods Receipt

The corresponding goods receipts for the article are listed here.

Customer Order

The corresponding customer orders for the article are listed here.

Storage units

As described in the storage overview, the respective storage units for the article are listed here.

Cumulated Stock

The cumulated stock represents the total of the available inventory for the article.

Hazardous Material

If an article is a hazardous material, it can be marked as such using the "Hazardous Material" button. Further information can be found here:

The following hazardous material data can be added to the article:

Eintrag	Bedeutung
Lagerklasse	Lagerklassen für Gefahrstoffe sind Teil eines Klassifizierungssystems, das dazu dient, die Lagerung verschiedener gefährlicher Stoffe sicher zu gestalten.
UN Nr.	Die UN-Nummer (United Nations Number) wird verwendet, um gefährliche Stoffe und Waren zu klassifizieren, die für den Transport bestimmt sind. Jeder gefährliche Stoff oder Artikel wird durch eine vierstellige Zahl, die UN-Nummer, identifiziert, welche international standardisiert ist.
UN-Unter-Nr.	Zusätzlich gibt es die sogenannten UN-Unternummern, die in manchen Fällen verwendet werden, um spezifische Informationen über eine bestimmte Art eines Stoffes innerhalb einer Hauptkategorie anzugeben.
Gefahrstoffgewicht	Wird in Kilogramm angegeben
Gefahrstoffvolumen	Wird in Liter angegeben
Begrenzte Menge	Wird in Kilogramm angegeben
Aggregatzustand	Kann zwischen Fest und Flüssig unterschieden werden
Gefahr Nr.	Die Gefahrnummer, auch Kemler-Zahl genannt, ist eine zwei- oder dreistellige Zahl, die auf orangefarbenen Warntafeln an Fahrzeugen angezeigt wird, die gefährliche Güter transportieren.
Tunnelcode	Der Tunnelcode ist ein zusätzlicher Code, der auf denselben Warntafeln wie die Gefahrnummer angezeigt wird und speziell für den Transport durch Tunnel relevant ist.
N.A.G.	Steht für “nicht anderweitig gekennzeichnet”. Dies bedeutet, dass die Substanz oder der Gegenstand nicht spezifisch in den Vorschriften aufgeführt ist, aber dennoch unter eine allgemeine Kategorie von Gefahrgütern fällt.
Verpackungsgruppe	Die Verpackungsgruppe gibt den Grad der Gefährlichkeit eines Stoffes innerhalb seiner Klasse an.
Klasse	Die Klasse bezieht sich auf die Art der Gefahr, die ein Gefahrgut darstellt.
Klassifizierungscode	Der Klassifizierungscode ist eine spezifische Kennzeichnung, die verwendet wird, um die genaue Art der Gefahr eines gefährlichen Gutes zu beschreiben.
Verpackungstext	Freitextfeld
Wassergefährdungsklasse	Kann zwischen Unbekannt, 1, 2 und 3 unterschieden werden
Umweltgefährdender Stoff	Checkbox kann ausgewählt werden, wenn der Soff umweltgefährdend ist
Löschmittel	Löschmittel die im Falle eines Brandes zur Löschung angewandt werden sollen
Hauptgefahr	Freitextfeld
Erste Nebengefahr	Freitextfeld
Zweite Nebengefahr	Freitextfeld
Dritte Nebengefahr	Freitextfeld
Beförderungskategorie	Kann zwischen 0-4 unterscheiden
Freigestellte Menge	Kann zwischen E0-E5 unterschieden werden

Attachments

File attachments that have been associated with the article are listed here (these can be images or files such as .PDF).

Process Control

Article Area Code

The Article Area Code can divide articles into different storage areas. A classic example here is the separation of goods requiring refrigeration into a cooling area.

For this purpose, Article Area Codes can be added in the zone values and assigned to the respective articles.

Strategies

The selected article can be booked by default with a specific strategy in the processes of goods receipt, returns, production, or goods dispatch. The value stored can be individually changed at the respective process position to be booked with a different strategy.

Standard Strategie	Beschreibung
Standard-WE-Strategie	Auswahl einer WE-Strategie.
Standard-Produktions-Strategie	Auswahl einer Produktions-Strategie.
Standard-Produktionsversorgung-Strategie	Auswahl einer Produktionsversorgung-Strategie
Standard-WA-Strategie	Auswahl einer WA-Strategie.
Standard interne Aufträge Strategie	Auswahl einer internen Aufträge Strategie
Standard auftragsbezogener Nachschub Strategie	Auswahl einer auftragsbezogenen Nachschub Strategie
Standard Mindestbestand Nachschub Strategie	Auswahl einer Mindestbestand Nachschub Strategie
Standard-Retouren-Strategie	Auswahl einer Retouren-Strategie.

Is Provision If the article is a provision item, the "Is Provision" checkbox can be checked.

Notes If text is added for the following processes, it will be displayed with the respective article beforehand:

Goods Receipt Notes
Picking Notes
Transport Notes
Packaging Notes
Loading Notes

Picking Planning Load Carrier Types If only certain types of load carriers should be considered for the picking planning of the article, they can be selected (under Picking Planning Load Carriers).

Serial Number The serial number configuration is described in detail here:

Inventory Transformation

With the inventory transformation, the user has the ability to change all fields of the inventory details. The existing NVE/SSCC does not need to be changed. Data such as the article and quantity can be adjusted. However, the storage location cannot be changed. The inventory transformation differs in the option to adjust the article and the quantity.

Functionality

Button	Beschreibung
	In der Lagerübersicht kann man eine LE-Einheit auswählen und in den Bestandsdetails die Attribute ändern.
	Es gibt nun die Möglichkeit den Artikel zu transformieren.
	In dem Menü „Bestandstransformation“ kann nun ein anderer Artikel ausgewählt und die Stückzahl angepasst werden.
	Mit „Speichern“ wird der neue Datensatz auf der bestehenden LE-Einheit gespeichert.

Setup

Setting up the function is not necessary. However, there is the option to define the inventory transformation article list.

Der User kann unter den Lageroptionen 3 Listen auswählen:

Auswahl	Beschreibung
Alternativartikel	Die Funktion zur Bestandstransformation reduziert die Auswahl der Artikelnummern anhand der am Ausgangs-Artikel hinterlegten Alternative Artikel an.
Produktkategorie	Die Funktion zur Bestandstransformation reduziert die Auswahl der Artikelnummern, welche am Ausgangs-Artikel dieselbe Artikel-Produktkategorie hinterlegt haben.
Stücklisten	Die Funktion zur Bestandstransformation reduziert die Auswahl der Artikelnummern anhand der am Ausgangs-Artikel hinterlegten Stücklisten-Positionen an.

Über die Lagerübersicht sieht der Nutzer alle Lagereinheiten im Lager. Es kann eine Lagereinheit über den Hyperlink ausgewählt werden:

Dieser führt den Nutzer in die LE-Details:

Dort klingt den Button “Pfeil rechts”, um in die Bestandsdetails zu kommen:

Danach kann die Bestandstransformation durchgeführt werden. Dabei kann der Artikel und die Menge angepasst werden.

Damit ist die Bestandstransformation abgeschlossen und die LE-Einheit hat die gleiche NVE, aber einen anderen Artikel:

→ back to COGLAS processes
→ back to COGLAS menu