Storage fee billings

General

A billing is defined by a period or by a default (daily, every 14 days, monthly) for a client. In addition, there are the billing rules stored for this billing.

Each invoice has a unique, consecutive invoice number. This can be specified initially (prefix + number, 6 digits, e.g. LG000001). (Business partner - warehouse operator) (It is specified that it is used as a consecutive and unique identifier for the calculation of a delivery or other service The invoice number is an identifier consisting of numbers and/or letters that a company assigns to uniquely identify an outgoing invoice. According to §14 of the Value Added Tax Act, this is mandatory information for the issuing company. )

It is valid for all clients and applies per warehouse.

An invoice can be generated from a warehouse invoice template using "Create Billing".

All completed fields from the template are transferred to the invoice.

The billing and service periods are pre-filled from the selection of the billing period daily, half-monthly, monthly.

Billing period	Info
Daily	Last working day
Semi-monthly	1st of the previous month to 15th or 16th to last day of the previous month
Monthly	1st of the previous month to last of the previous month

Based on the predefined time periods, the settlement items for the storage money rules are calculated directly.

Field	Description
Creation date	Creation date of the invoice
Invoice number	either Temp+invoice number (status Ready for invoice) or real invoice number (status invoiced)
Invoice date	The service date to be shown on the invoices is the time at which a delivery is recognised for VAT purposes. A misjudgement of the date leads to incorrect VAT returns and invoices. When an invoice is first created, the invoice date is never filled in; it can be entered manually. If an invoice is to be created without the invoice date being filled in, a warning is displayed to the user indicating this fact.
Name	Unique name for this invoice
Description	Textual description of the invoice
Client	Selection of a client for this invoice
Accounting period from	The accounting period from specifies the start date of the accounting period in which data is to be searched for in the storage money collection using the rules.
Accounting period to	The accounting period to specifies the end date of the accounting period in which data is to be searched for in the storage money collection using the rules.
Service period from	The service period from indicates the start date of the service provision.
Service period until	The service period to indicates the end date of the service provision.
Status	Created, Ready for invoice, Invoiced, Printed, Cancelled
Invoice recipient	The invoice recipient of the invoice, there must always be one. The invoice recipient is usually the client who has received a specific delivery or service.
Customer reference number	A reference number for this invoice, it will be printed with the invoice.
Invoice text	Continuous text for outputting an invoice text on the invoice
Terms of payment	Continuous text for outputting the terms of payment on the invoice
Tax key	Tax keys ensure that the business transactions are shown in the correct position in the advance VAT return and that the tax is calculated correctly. They are required for the accounting interface and can be created and managed under System - Tax keys.
General ledger account	In accounting, a general ledger account is any general ledger account that is included directly in the balance sheet or income statement. It is required for the accounting interface and can be created and managed under System - general ledger account.
Cost centre	This is a place in the company where costs are incurred and services are provided. Cost centres can be departments or areas of responsibility and can be formed according to functional, spatial or other aspects. Is required for the accounting interface, can be created and managed under System - Cost centre.
Deactivated	Invoice is applicable (deactivated = FALSE)

Functions

Process	Description
Add position	A manual invoice item can be added Can only be done in status = Ready for billing or Created
Recalculate	The determination of the performance results is carried out again Can only take place in status = Ready for billing
Reset	The invoice is reset Status = Created
Create invoice	The calculated service results are added to the invoice. New status = billed
Excel report	An Excel report is created and output for the storage money invoice
Cancellation	The invoice will be cancelled
Add invoice immediately	An immediate invoice can be generated from the header data of this invoice
Print invoice	The invoice is sent to paper via a report New status = printed

Edit

The above fields can be changed in the invoice header. If the invoice period is adjusted, the invoice is recalculated. Changes are only permitted as long as an invoice does not have the invoiced/cancelled status.

Delete

An invoice can be deleted in the created status.

Reset

An invoice with the status Ready for invoicing can be reset: The SUs/Quants assigned to the invoices are then available again for a new invoice, possibly also modified in the invoicing rules.

Recalculate

The invoice run to determine the respective quants/LE is restarted and recalculated

Create invoice

The storage money invoice is finalised by triggering this process: All assigned LE/Quants are then no longer available for a new invoice, possibly also modified in the invoicing rules. The status changes to invoiced. All billing rules assigned to this invoice can no longer be changed, as they have a direct reference to the invoice.

Excel report

After a storage fee has been (re)calculated, an Excel report can be created. The name of the generated Excel file always contains the invoice number to enable better separation of the reports

Cancellation

Settlements that have already been settled can be cancelled. The SU/quants assigned to the settlements are then available again for a new settlement, possibly modified in the settlement rules.

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