Contract for work billings
General
The billing document is generated based on the Contract for work billing templates. An invoice must always be created from a template, after which additional items can be added if needed.
Invoice Data
The following data can be recorded in the document header:
Field | Input | Description |
|---|---|---|
Creation Date | Set automatically | Date of document creation |
Invoice Number | Free text | Document number of the invoice |
Invoice Date | Date | |
Name | Free text | Document name |
Description | Free text | Short description of the document |
Client | Selection | Client for the document |
Billing Period From | Date | Start of the billing period |
Billing Period To | Date | End of the billing period |
Performance Period From | Date | Start of the performance period |
Perfromance Period until | Date | End of the performance period |
Bill Recipient | Selection | Business partner of type Bill Recipient |
Customer Reference Number | Free text | To record a reference |
Bill Text | Free text | Text displayed on the invoice |
Payment Terms | Free text | |
Internal Note | Free text | Not displayed on the invoice |
Tax Key | Selection | Applicable tax rate |
General Ledger Account | Selection | Relevant general ledger account |
Cost Center | Selection | Relevant cost center |
Is Deactivated | Checkbox | Sets the document inactive/active |
In addition to the header data, the following actions can be performed using the action buttons:
Add position: Adds additional positions from contract rules to the document
Recalculate: Executes the calculation of the amounts
Billing
Once the calculation has been performed, the status changes to Ready for invoice and the corresponding amounts are listed in the positions.
The following functions can then be performed:
Add position: Another position can be recorded, which will then have the status Created
Recalculate: A recalculation can be performed again
Reset: The document is reverted back to the status Created .
Invoice: Sets the document to the status invoiced after which changes are no longer possible
Excel report: Outputs the document with position data in .xlsx format
Transfer to financial accounting: Transfer of the corresponding message type to Financial Accounting. Status “Invoiced” required. If the invoice is canceled, the same message type is sent with negative values.
Once the invoice has been generated and the status changes to Calculated the invoice document can be printed.
Alternatively, an immediate invoice can be created, the document canceled, or with Cancel and replace the status can be reverted back to Created .
Canceling also sets the document to the status Canceled and generates a cancellation number; this is not a reset of the document.
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